| Customers |
 Black & Decker, Inc. |
| Ourlink Technologies |
| Nesnah Ventures |
| Noble Advertising |
| Net.FX, Inc. |
| more... |
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[Quick Features Chart]
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Product Overview
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Projects
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Tasks / Sub-Tasks
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Resources
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Issues
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Time Tracking / Timesheets
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Documents
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Expenses
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Customers
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Email Notification
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Miscellaneous
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System Requirements
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PRODUCT OVERVIEW
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Advanced Tier’s Project Tracking and Management system provides a
comprehensive feature set for Tracking and Managing Projects.
The system allows from defining and maintaining Projects, Tasks,
Resources, Timesheets (work done), Issues, Expenses, Documents,
and Email Notification to tracking any amount of time worked on
a project. With authorized and role based access to the system,
different users with different types of roles perform different
activities on the system. The system has Gantt charts and progress
bars that provide visual means for monitoring Projects. For
timesheets, the system has Calendar view and list view with the
capability to customize for projects, resources or a date range.
One of unique features is client access to the system. With this
feature, clients have controlled access to the system to view
status of their projects and associated tasks. They have the
ability to add issues and view the progress made on Project(s),
tasks and issues. The administration side of the product allows
custom look-n-feel of the site, customization of email templates,
customization of several drop-down lists in the system.
The system has intuitive and user-friendly layout of screens
making it very simple to use. It is a completely web-based
system including administration thus it can be setup on company’s
intranet or it can be made available on Internet allowing authorized
users to access the system from anywhere in the world.
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PROJECTS
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A project is one of the main entities of the system. Authorized users are
allowed to manage projects in the system including adding of new projects
and updating existing projects. Projects are associated with Customers.
Each project is assigned a project manager, start date and estimated total
hours. A project can also be associated with budget allocated, billable amount
and etc. A project screen always shows the project manager, progress bar and
the status of the project. System allows notes to be associated with projects
and authorized users can read/add notes at the project level. All notes associated
with a project are date and time stamped. A project has tasks. A project can
also have issues, documents, expenses and work-done associated with it.
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TASKS / SUB-TASKS
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Tasks are always associated with Projects. A Project can have any
number of tasks and new tasks can be added to a project at any time.
The system has a very user-friendly view of task-list associated with a
project showing list of tasks, status, progress bar and links to task resources
and task work done. Adding of tasks is as simple as simply typing task title,
task type, start date, end date and hours assigned to the task, right on the
task list screen. New tasks can be inserted at the end of task list or
anywhere on the task list by simply clicking on the + sign. Tasks are
always assigned start-date, end-date and estimated hours along with
priority. A task can have notes that can be read/add by authorized
users. Resources are assigned to tasks. Issues can be defined at
the task level and can be assigned to one or more resources that
are associated with the task.
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RESOURCES
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Our Project Tracking system has a complete resource management module.
Resources can be added or modified. Project Manager has the capability
to assign resources to a task of a project. Resources in the system can
log in and review the tasks and issues that have been assigned to them.
They can add, modify or assign issues associated with tasks. Resources
have limited access to the system and can only visit the areas of the site
that they have access to. The way system is designed; they can quickly
review all the tasks and issues of all the projects that have been
assigned to them. They are allowed to review authorized documents
associated with a project or task. One of the key functionality for
resource is to be able to log hours against a task or project. They
can also log hours, which are independent of any project. Thus they
can enter their complete timesheet into the system. Resource can
also review their timesheets in a calendar view or per project basis
or within a date range.
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ISSUES
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Issues are associated with Projects or Tasks. An Issue is defined as
a ‘problem’ or ‘matter of discussion’ or ‘question’ associated with
a Project or Task that does not qualify to be a task by itself.
Authorized users can define a new issue at the project level or task level.
An issue can be assigned to one or more resources that are already associated
with the task or project. An issue has notes that can be read/add by
authorized users. All notes associated with an issue are date and
time stamped. The system supports full tracking and management of
issues associates with Projects and Tasks. Emails are generated
with every update of issues, thus all associated resources stay up-to-date
with the status of the issue.
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TIME TRACKING / TIMESHEETS
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One of the major functions of the system is Time Tracking and
Timesheet management. Any amount of work done on a project is tracked in
the system. Resources can enter their hours by themselves by simply
logging on to the site and entering their hours. They can enter hours
against a project and task of a project. The system keeps track of
total hours of project and total hours entered towards a project,
thus enabling project managers to keep a good eye on the progress of
a project and enables them to make critical decisions during the course
of a project. Hours can also be entered independent of a project or task
like company meeting or something else. These are the hours that do
not contribute towards any project but a resource’s time is spent in
such activities. Tracking all kind of activities by resources allows
the system to generate timesheets for resources. Project Managers
can view timesheets for projects, resources or date range basis or a
combination of any of these. All these different views help Project
Managers to track the progress of a Project. One of the key feature of
Timesheet management is timesheet approval. Project Managers can
approve resource timesheets by selecting resource and the hours
entered by resource.
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DOCUMENTS
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The system supports full management of documents in the system. A
document can be attached to a project or task. Any number of documents
can be attached to a project or task. A document could be in any format.
Each document is assigned a document category and file type. Documents
have a special access level assigned to it. Based on its access level,
a document is either available only to project manager or company executives
or it can be made available to all resources associated with a project.
A special option defines whether or not a document is viewable by
client or not. Any authorized resource can upload a document.
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EXPENSES
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The system has complete expense management module. All expenses
associated with a project are completely tracked in the system.
This module allows cost tracking of a project and enables project
managers and executives to make proper decisions during the course
of a project. An Expense can be defined either at the Project level
or Task level. Each expense is categorized into proper expense
types. Expense types are configurable by the administrator of the site.
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CUSTOMERS
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Customers or Clients is an integral part of our Project Tracking System.
All Projects are for Clients. There can be internal or external clients.
Internal clients can be different departments within a company or other
branches of the company. External clients would be any customers of
the company. Our product has a unique feature that allows the
customers of the company (for which project is being carried out) to
log in to the system and monitor the progress of their project.
Customer of the project has limited access to the system. They are
allowed to enter issues thus keeping track of all the possible discussion
or change requests that might become a requirement in future. Issues
entered by customer are initially assigned to Project Manager and
then he/she can assign it to a resource if necessary. Customers
are also allowed to view authorized documents associated with the
project. A project manager has the authority to decide which documents
associated with a project are ok to be reviewed by the customer.
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EMAIL NOTIFICATION
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The system has email notification feature, with customizable email
templates for various events. When such an event occurs, for example
task assignment or issue assignment or update of a task or issue,
an email gets sent to all the associated people including resources
and project manager. All emails have templates that can be customized
by system admin.
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MISCELLANEOUS
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The system has Gantt charts associated with Projects and Resources.
Resources can view their individual Gantt charts. Similarly Project
Manager can view a resources’ Gantt chart or a project Gantt chart.
A resource’s Gantt chart shows which task a resource is working on
and if he/she can be assigned more tasks from the same or other projects.
System has user-friendly screens with easy links to necessary portions of the site.
After initial sign on, the first screen shows the summary of all the
tasks and issues that the logged user is associated with.
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SYSTEM REQUIREMENTS
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| WEB SERVER: |
| Processor: | Intel Pentium III or higher. |
| Memory (RAM): | 256 megabytes (MB) of RAM or higher. |
| Operating System: | Windows 2003 / 2000 / XP (Professional). |
| Web Server: | Internet Information Server (IIS) 5.0 or higher. |
| Other Software: | Microsoft .NET Framework 2.0 / 1.1 (Free Download) |
| Database: | MS SQL Server 2005 / 2000 / Express
MS Access 2003 / 2000. |
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| USERS: |
| Browser: | IE 5.0 (or higher) or Netscape 6.0 (or higher). |
| Operating System: | Windows XP / 98 / 2000 / Me / NT / 2003. |
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| News |
| Fully compatible with Microsoft’s .NET Framework (2.0/1.1). |
| Supports MS SQL Server 2005, 2000, Express, MS Access 2003, 2000. |
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